FESTIVAL ASSISTANT

Dates May 23 – July 22

Reporting to the Managing Director and working closely with the Operations Coordinator and Site Coordinator, the Festival Assistant is responsible for facilitating smooth operations of the top-of- the-hill Amphitheatre site.

Responsibilities include:

PRIOR  TO FESTIVAL

Assisting Management team relocate to Festival Site

Working with Outreach Assistant to complete Volunteer scheduling, training and recruitment

Assist the Development Coordinator and Managing Directed as needed

DURING FESTIVAL

o Concession, Beer/Wine and Merchandise Coordination – coordinate preparation of tents each shift, working with volunteers to stock fridges, start popcorn, fill concession stations.

o Report to Operations Coordinator any inventory needs.

o Pick-up inventory needs as required.

o Secure inventory at the end of each show.

o Assist in maintaining flow and control of the sales tents while Site is open to the public.

o Maintain inventory records.

o Assist in move out after Festival

Volunteer Management

Work with Operations Coordinator to:

o Train volunteers in customer service and cash handling.

o Support and motivate volunteers in regards to the sales tents and delegate responsibilities appropriately.

o Log in Volunteers at beginning of shift

Other

o Work with Site Coordinator to help manage external disruptions in the Park during performances.

o Provide supervisory assistance in relation to patron and volunteer safety during performances.

o Prepare for and assist in facilitation of possible emergencies or evacuations procedures.

o Assist Operations Coordinator with Volunteer Party

o Assist Special Events Assistant as needed

Hours of Work and Remuneration

The Operations Coordinator commences approximately full-time work four weeks prior to the festival at the Stanley Milner Library offices, the hours in the office are Monday to Friday 9am to 5pm. For the duration of the festival (June 21to July 17), hours are approximately 5:00 pm to 11:30 pm Tuesday to Friday, and noon to 11:30 pm (with a break between shows) on Saturdays &; Sundays. Scheduling outside of performances is based on inventory needs as required.

The weekly rate of pay is $500.00a week for a period of 8 weeks.

Requirements

 Strong time management and organizational skills

 Volunteer experience an asset

 Self-starter, motivated and able to work with minimal supervision

 Personable and confident communicator

 Flexible team player ready to contribute to other jobs as required

 Basic level of understanding of live theatre and/or festivals

 Comfortable handling cash and doing inventory reconciliation

 

Applicants should send a resume and cover letter outlining how they meet the specific requirements of the position to Julie Haddow, Managing Director at md@freewillshakespeare.com